Policies & Procedures

I. Mission and System Of Governance | II. Administration | III. Human Resources
IV. Academic Administration | V. Student Affairs

TCSG POLICIES & PROCEDURES

INTRODUCTION

Policy – Development, Approval and Review of TCSG Policies and Procedures (TCSG)

Procedure – Development, Approval, and Review of TCSG Policies and Procedures (TCSG)
SGTC Procedure – Development, Approval and Review of Local Procedures

State Board Policy Format (TCSG)

TCSG Procedure Format (TCSG)

SGTC Local Procedure Format

Procedure – HEOA P2P Unauthorized File Sharing Prevention Compliance (TCSG)

General Provisions (TCSG)

I. MISSION AND SYSTEM OF GOVERNANCE

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A. Mission Statement (TCSG)

SGTC Mission Statement Policy
SGTC Mission Statement Procedure
SGTC Mission Statement Process Exhibit
SGTC Vision Statement Policy
SGTC Vision Statement Procedure

B. Statement of Equal Opportunity (TCSG)

C. State Board

1. Responsibilities and Authority (TCSG)

a. Bylaws (TCSG)

b. Compensation and Expenses (TCSG)

c. Ethical Responsibilities (TCSG)

d. Revision to State Board Procedure for Approving Technical College
Local Board Members (TCSG)

2. President Emeriti (TCSG)

3. Building Naming (TCSG)

SGTC Naming of Buildings Procedure

D. Local Board of Directors

1. Responsibilities and Authority (TCSG)

SGTC Local Board Responsibilities and Authority Policy

a. Bylaws (TCSG)

SGTC Local Board Bylaws Policy

b. Compensation and Expenses (TCSG)

2. Local Board Member Emeritus (TCSG)

SGTC Local Board Member Emeritus Procedure

E. Office of the Commissioner

1. Commissioner Responsibilities and Authority (TCSG)

2. Agency Strategic Planning (TCSG)

3. Technical College Accreditation (TCSG)

a. SACSCOC Substantive Change Notification

SGTC SACSCOC Substantive Change Policy
SGTC SACSCOC Substantive Change Procedure

F. Technical Colleges

1. Employment of Presidents (TCSG)

a. Appointment of Presidents (TCSG)

2. Responsibilities and Authority of Technical College Presidents (TCSG)

3. Strategic Planning (TCSG)

a. Procedure: TCSG College Strategic Planning (TCSG)

II. ADMINISTRATION

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A. Fiscal Management

Financial Overview (TCSG)

1. Budget

a. Annual Budget Requests and Operating Budgets (TCSG)

b. Transfer of Funds Among Technical Colleges (TCSG)

2. Accounting

a. Accounting System (TCSG)

b. Contract Management (TCSG)

c. Payroll System (TCSG)

d. Enterprise Funds (TCSG)

e. Audits (TCSG)

1. State Board Audit Resolution Procedure (TCSG)

f. Funds Management

i. Bank Accounts (TCSG)

ii. Petty Cash Funds (TCSG)

iii. Georgia Sales and Use Tax (TCSG)

iv. Cooperative Nonprofit Organizations (TCSG)

SGTC Cooperative Nonprofit Organizations Policy

SGTC Foundation Procedure

v. Instructional Live Work Projects (TCSG)

g. Personal Checks (TCSG)

h. Indirect Cost Rate (TCSG)

i. Corporate Charge Cards (TCSG)

B. Purchasing (TCSG)

SGTC Business Office Procedures & Internal Controls
SGTC Purchasing Card Policies and Procedures Manual
SGTC Purchasing Policy
SGTC Purchasing Procedure

C. Operational Policies

1. Maintenance (TCSG)

SGTC Food and Drink Policy
SGTC Litter Policy

2. Use of Vehicles (TCSG)

SGTC Use of College Vehicles Procedure
SGTC Traffic and Parking Procedure

3. Use of Campus Facilities (TCSG)

SGTC Use of Campus Facilities Procedure
SGTC Solicitation Policy
SGTC Advertising and Distribution of Materials by Non-College Entities Policy
SGTC Electronic Message Board Usage Policy
SGTC Electronic Message Board Usage Procedure
SGTC Facilities Utilization Agreement Exhibit
SGTC Facility Utilization Fee Schedule Exhibit
SGTC Request for Facilities Utilization Exhibit

4. Acceptable Computer and Internet Use (TCSG)

SGTC Acceptable Computer and Internet Use Procedure
SGTC Email Use Policy
SGTC Laptop Computer Use Policy
SGTC Laptop Computer Use Procedure
SGTC Privacy Notice to Computer Users Procedure
SGTC Remote Access Procedure
SGTC Web Design Policy

5. Use of Telecommunications Equipment (TCSG)

SGTC Controlling Usage of Telecommunications Equipment Policy

6. Alcohol on Campus (TCSG)

SGTC Alcohol on Campus Procedure
SGTC Alcohol on Campus Request and Agreement Exhibit

7. Tobacco Use (TCSG)

SGTC Tobacco Use Policy

8. Records Management (TCSG)

9. Inventory Management (TCSG)

10. Firearms, Weapons, and Explosives (TCSG)

11. Severe Inclement Weather (TCSG)

SGTC Severe Inclement Weather Policy

12. Real Property Acquisitions and Leases (TCSG)

13. Business Email Archiving, Retention and Investigation Procedure (TCSG)

14. Open Records Act (TCSG)

15. Environmental Protection (TCSG)

16. Visitors

SGTC Visitors Procedure

17. SGTC Authorized Uses of Equipment and Supplies Procedure

18. SGTC Employee Group Meals Policy

19. Fundraising

SGTC Fundraising Request Policy
SGTC Fundraising Request Procedure
SGTC Request to Hold Fundraising Event Form Exhibit

20. Securing of Facilities

SGTC Loss of Property

21. Dress Code

SGTC Employee Dress Code Procedure

D. Emergency Preparedness, Health, Safety and Security (TCSG)

1. TCSG Emergency Operations Plan (TCSG)

SGTC Employee Access to Facilities Procedure

2. TCSG Business Continuity Plan (TCSG)

3. TCSG Exposure Control Plan (TCSG)

4. TCSG Hazard Communication Program and Hazardous Chemical Inventory (TCSG)

5. TCSG Security (TCSG)

E. Intellectual Property (TCSG)

Procedure: Patentable or Copyrightable Materials (TCSG)

SGTC Intellectual Property Procedure

F. Identity Theft Prevention (TCSG)

G. Public Complaint

SGTC Public Complaint Procedure
SGTC General Public Complaint Form

III. HUMAN RESOURCES

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A. Statement of Equal Opportunity

1. Unlawful Harassment Procedure (TCSG)

B. Recruiting and Hiring (TCSG)

SGTC Recruiting and Hiring Procedure
SGTC Interviewing and Hiring Full-Time Faculty & Staff Guidelines
SGTC Interviewing and Hiring Part-Time Staff Guidelines
SGTC Interviewing and Hiring Adjunct Faculty Guidelines

1. Verifying Employment Eligibility (TCSG)

2. Medical and Physical Examination Program (TCSG)

C. Job Descriptions (TCSG)

D. Categories of Employment (TCSG)

E. Verification of Employment (TCSG)

F. Employment Contracts (TCSG)

G. Performance Management (TCSG)

SGTC Performance Management Policy
SGTC Performance Management Procedure

H. Promotions (TCSG)

I. Procedure: Adverse Employment Actions (TCSG)

J. Reduction in Force (TCSG)

K. Employment of Relatives (TCSG)

L. Ethics and Standards of Conduct for Employees (TCSG)

1. Ethical Responsibilities of Employees (TCSG)

2. Consensual Relationships (TCSG)

3. Procedure: Gifts, Honoraria and Expenses (TCSG)

4. Procedure: Standards of Business Conduct (TCSG)

5. Political Activity (TCSG)

6. Other Employment Procedure (TCSG)

7. Children in the Workplace (TCSG)

M. Employee Complaint Resolution Policy (TCSG)

1. Employee Complaint Resolution Procedure (TCSG)

N. Personnel Files (TCSG)

O. Drug-Free Workplace (TCSG)

1. Drug and Alcohol Testing Procedure (TCSG)

P. Defense and Indemnification (TCSG)

Q. Official Business Hours and Work Schedules (TCSG)

1. Procedure: Official Business Hours and Work Schedules (TCSG)

2. Procedure: Work Away (TCSG)

R. Instructional Staff Work Assignments (TCSG)

1. Procedure: Instructional Staff Work Assignments (TCSG)

SGTC Faculty Workload Procedure

S. Travel (TCSG)

T. Positive Discipline (TCSG)

1. Procedure: Positive Discipline (TCSG)

U. Compensation and Related Benefits

1. Payroll Deductions (TCSG)

2. Direct Deposit of Pay (TCSG)

3. Working Hours, Overtime and Compensatory Time (TCSG)

a. Procedure: Working Hours, Overtime, and Compensatory Time (TCSG)

4. Flexible Benefits Programs (TCSG)

5. Retirement (TCSG)

6. Leave (TCSG)

7. FMLA (TCSG)

8. Staff Development (TCSG)

SGTC Staff Development Policy
SGTC Staff Development Procedure

9. Holidays (TCSG)

a. Procedure: Holidays (TCSG)

OTC Official Holidays Policy

10. Workers’ Compensation and Return to Work (TCSG)

a. Procedure: Workers’ Compensation and Return to Work (TCSG)

11. Tuition Remission and Reimbursement for Approved Staff Development (TCSG)

12. Reserved

13. PROCEDURE: Reasonable Accommodations in Employment (TCSG)

V. Reserved

W. Background Investigations (TCSG)

1. Procedure: Background Investigations (TCSG)

X. Workplace Violence (TCSG)

OTC Workplace Violence Procedure

Y. Driver Qualification Procedure (TCSG)

Z. Employee Assistance Program (TCSG)

AA. Volunteer Services

SGTC Volunteer Services Procedure
Volunteer Acknowledgement of Confidentiality of Records Exhibit
Volunteer Services Form Exhibit
Volunteer Services Position Description Form Exhibit

IV. ACADEMIC ADMINISTRATION

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A. Mission Statement

B. Statement of Equal Opportunity

C. Academic Freedom (TCSG)

SGTC Academic Freedom Policy
SGTC Academic Freedom Procedure

D. Institutional, General Program and Program Specific Standards (TCSG)

1. Procedure: Business Affiliation Agreements (TCSG)

SGTC Class Schedules Procedure

SGTC Credit Hour Policy

SGTC Credit Hour Procedure

SGTC Work Ethics in the Curriculum Procedure

E. Technical Advisory Committees (TCSG)

SGTC Advisory Committees Policy

F. Service Delivery Areas (TCSG)

G. Technical College Calendars (TCSG)

SGTC Calendar Policy

H. Structure of Associate Degree, Diploma, and Technical Certificate
of Credit Programs (TCSG)

1. Procedure: Structure of Associate Degree, Diploma, and Technical Certificate
of Credit Programs (TCSG)

I. Warranty of Degree, Diploma, and Technical Certificate of Credit Graduates (TCSG)

J. Articulation and Transfer (TCSG)

1. Procedure: Articulation and Transfer (TCSG)

SGTC Advanced Placement Policy

K. Cooperative Programs With Regents’ Institutions (TCSG)

L. College Campuses (TCSG)

M. Instructional Live Work Projects (TCSG)

1. SGTC Business Office Procedures for Live Work Projects

2. Program Procedures for Live Work Projects

SGTC Automotive Technology Live Work Projects Procedure
SGTC Cosmetology/Esthetician Live Work Projects Procedure
SGTC Electrical Systems Technology Live Work Projects Procedure
SGTC Funeral Service Education Live Work Projects Procedure
SGTC Hospitality Live Work Projects Procedure
SGTC Opticianry Live Work Projects Procedure

N. Non-Credit Instruction (TCSG)

SGTC Non-Credit Instruction Training Services Procedure

O. Quick Start (TCSG)

P. Programs for Adult Literacy (TCSG)

Q. General Education Development (GED) Testing and Diplomas (TCSG)

R. Program Approval and Termination (TCSG)

S. Library Materials Selection

SGTC Library Materials Selection Procedure

U. Faculty Role in Governance

SGTC Faculty Role in Governance Policy
SGTC Faculty Role in Governance Procedure

V. Distance Education

SGTC Distance Education Student Privacy Policy
SGTC Distance Education Student Privacy Procedure

V. STUDENT AFFAIRS

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A.Statement of Equal Opportunity

1. Procedure: Unlawful Harassment and Discrimination of Students (TCSG)

B. Admissions and Assessment (TCSG)

1. Admissions Requirements (TCSG)

OTC Learning Support Procedure
OTC Admission Status Update Form Exhibit
OTC Referral Form Exhibit

2. Assessment (TCSG)

SGTC Student Assessment Policy
SGTC Student Assessment Procedure

3. Residency (TCSG)

a. Residency – Procedure (TCSG)

C. Student Handbooks (TCSG)

1. Procedure: Summary of Student Notification Requirements (TCSG)

D. Model Student Conduct Codes

SGTC Student Dress Code Policy
1. Student Disciplinary Procedure (TCSG)
2. Model Student Conduct Codes (TCSG)

E. Drug-Free Schools and Communities Act (TCSG)

F. Satisfactory Academic Progress (TCSG)

SGTC Satisfactory Academic Progress Requirements for Financial Aid Policy
SGTC Repetition of Courses for Competitive Admission Programs Policy

1. Attendance

SGTC Attendance Procedure

G. Student Grade Point Average (TCSG)

SGTC Grading System Procedure
SGTC Readmission to Competitive Admission Programs Policy

1. Procedure: Student Grade Point Average (TCSG)

H. Academic Standards, Evaluations, and Appeals (TCSG)

SGTC Academic Standards, Evaluations, and Appeals Policy

I. Field Trips (TCSG)

1. Field Trips (TCSG)

SGTC Field Trips Policy
SGTC Field Trips Procedure
SGTC Assumption of Risk, Code of Conduct, Release of Liability, Limited Medical Authorization, and Conditions of Participation Form Exhibit
SGTC Field Trip Notification Form Exhibit
SGTC Field Trip Request Form Exhibit

J. Student Records (TCSG)

K. Student Tuition and Fees (TCSG)

1. Student Tuition and Fees Procedure (TCSG)

SGTC Student Tuition and Fees Procedure
SGTC Collection Policy
SGTC Collection Procedure
SGTC Books and Supplies Procedure
SGTC Uniforms Policy
SGTC Uniforms Procedure
SGTC Proctoring Policy
SGTC Proctoring Procedure

L. National Emergencies (TCSG)

M. Student Accident Insurance (TCSG)

N. Student Organizations and Activities (TCSG)

O. Student Activity Fund (TCSG)

P. Student Grievance Procedures (TCSG)

1. Academic Appeals (TCSG)

Q. Student Housing (TCSG) Not Applicable for Ogeechee Technical College

1. Residence Hall Room Entry and Search Policy (TCSG)

R. TCSG Student Records Retention Schedule (TCSG)

S. Student Athletics (TCSG)

1. Procedure: Student Athletics (TCSG)